How to Send Transcripts OLD

VMCAS STRONGLY recommends that you get S.E.T. for verification by September 2nd!

The T in S.E.T. stands for:

Transcripts – Have all (U.S. and English Speaking Canadian) transcripts posted to your application by August 15th.

Keep in mind it can take as many as ten business days from the day your transcript is sent by the registrar for it to be posted to your application!

Because verification can take as many as four weeks, if you are S.E.T. by September 2nd, your application has the best chance of being verified before the September 15th deadline!

Arrange for VMCAS to receive one official transcript from every U.S. and English-speaking Canadian college and university you attended. VMCAS will not verify or forward your application until it has been E-Submitted, all official transcripts have been received, the required three references has been completed, and a correct fee has been received.

VMCAS MAILING ADDRESS:

Send your transcripts to:

VMCAS Transcript Processing Center
P.O. Box 9126
Watertown, MA 02471

Transcript Rules
  • Transcripts must be sent directly from the registrar’s office to VMCAS, NOT your veterinary programs. Issued to Student transcripts cannot be posted to your application.
  • Send transcripts for all postsecondary institutions you have attended, regardless of whether course credit transferred to another college or university and appears on that transcript.
  • Send transcripts for all institutions which have awarded you college credit, even if you attended these institutions while in High School.
  • Arrange for your official transcripts to be sent to VMCAS early! Your designated Colleges of Veterinary Medicine may not consider your application for admission if your transcripts are late.
  • When ordering your transcript to be sent to VMCAS, request a second copy for your own records. Do NOT use your course record, course schedule, or memory to complete the Coursework section because they may differ from your official transcripts. If a significant number of discrepancies are found, your processing will be delayed.
  • All transcripts sent to VMCAS must be in English.
  • All foreign transcripts sent to VMCAS must be evaluated for U.S. equivalency. Please do NOT send us your original foreign (non-study abroad) transcript.
  • ALL transcripts and foreign transcript evaluations must be IN OUR OFFICES by TUESDAY, SEPTEMBER 15, 2015 by 5:00 PM Eastern Time!
  • Keep in mind, it can take as many as TEN BUSINESS DAYS from the day your transcript is sent by the registrar for it to be posted to your application!
  • Fall and Spring transcripts should be sent directly to your designated schools since they will be generated AFTER you’ve submitted your application.
Transcript Request Form

Including the Transcript Request Form with your official transcript allows VMCAS to more efficiently match your transcript to your application. It is not, however, required, particularly if the system for requesting your transcripts will not accept attachments.

Please follow these steps to print your VMCAS Transcript Request Form

  1. List your schools in the “Colleges Attended” section BEFORE requesting any transcripts. Ensure you have listed your schools correctly as per the Colleges Attended instructions.
  2. Click the blue “Download Transcript Request Form” button under each school you have listed and print it out. VMCAS strongly recommends that you advise your registrar’s office to attach this Transcript Request Form to your official transcript. This form helps VMCAS properly match your official transcripts to your VMCAS application. However, this form is NOT REQUIRED. If you cannot use this form, please ensure your transcript has the word “VMCAS” and your full VMCAS ID# printed directly on it by the registrar before it is sent.
How to Have your Transcripts Submitted to VMCAS (and determine whether it got to us safely)
  1. Contact the registrar at EACH institution you attended and request ONE transcript be sent to VMCAS. You only need to submit ONE transcript from each school which you attended, regardless as to how many programs you are applying to.
  2. Provide the registrar with the following items:
    • The VMCAS Transcript Request Form
    • Any school-specific forms the registrar requires
    • Any transcript fees the registrar charges
    • All information the registrar needs to properly identify you in the school’s database
    • Any name changes if your name on your VMCAS application is different
    • Your VMCAS ID#
  3. If you  are requesting a transcript online, we understand you cannot include the transcript request form. Instead, include the word “VMCAS ID#” and your FULL VMCAS ID# when you are typing our address into the field for where you want the company to mail the transcript. This way, your VMCAS ID# will print onto the transcript as part of the address label and we can match your transcript to your application.
  4. Confirm with your school that your transcript has been mailed to VMCAS and on what date it was sent. Some schools have processing times that vary, and processing your request can take some time, especially near the end of a semester. Some schools may hold your transcript from being sent until the semester is over.
  5. Monitor your VMCAS application to ensure your transcript is received. On average, it takes 7-10 business days for your transcript to post to your CASPA application from the date it is mailed by your school. Once it posts, it will be listed under Manage My Programs in the Program Status tab with a date received.
    1. If your transcript has not been posted to your application after Ten business days (which do not include weekends or holidays) from the date your school confirmed mailing it, it may need to be resent. Please contact VMCAS customer service to follow up on your transcript. Confirm the date this transcript was mailed by the school to VMCAS and have this information available when you contact us

Note: Official transcripts that are not accompanied by the Transcript Request Form when they arrive at VMCAS may take longer to post to your application.

APPLICANT RESPONSIBILITY:

It is the applicant’s responsibility to monitor their application for transcript receipt, even after you have submitted your application. VMAS will NOT notify applicants concerning missing transcripts.  If it has been longer than 10 business days and your transcript has not been posted, the materials must be resubmitted. You may view the status of your transcripts at any time in the “Program Status” menu.

VMCAS is not responsible for any materials lost in the mail or for delays caused by the Registrar’s Office. Express or certified mail does not guarantee expedited processing, and sending transcripts express or certified mail does NOT guarantee receipt by VMCAS.

U.S. Military Transcripts

For transcripts from U.S. military institutions not listed in the “List of Colleges” in the Institutions attended section, forward transcripts that contain military credits or are official military transcripts to your designated Colleges of Veterinary Medicine, if required by your institutions. CVM policies vary. Please contact the institutions directly if you have any questions.

No Transcript Available

VMCAS does not waive transcript requirements due to an applicant’s financial obligations to a college or university. Applicants who are unable to obtain an official transcript from a college or university due to extenuating circumstances must submit a signed letter of explanation on official letterhead from the appropriate institution or state department of education. VMCAS will evaluate transcript waiver requests on a case-by-case basis.

 Study Abroad Transcripts

Please refer to the instructions listed under Transcript Entry.

Overseas U.S. Institutions

VMCAS recognizes “overseas U.S. institutions” that:

  • are located outside U.S. borders,
  • are regionally accredited, and
  • use English as the primary language of instruction and documentation.

If you attended an overseas U.S. institution, report it to VMCAS in the same manner as your U.S. institutions by sending an official transcript to VMCAS and listing all coursework on your VMCAS application.

English-speaking Canadian Institutions

English-speaking Canadian institutions are treated the same way as U.S. colleges and universities. You must list these schools on your application, and must send transcripts to VMCAS.

French-speaking Canadian Institutions

If your French-speaking Canadian institution issues an English language transcript, select your school’s name from the search tool next to “Official Name of School”. Send your school’s English language transcript to VMCAS.

If your French-speaking Canadian institution does NOT issue an English language transcript, do NOT select the name of the college from your institutions list. Select the “Non-US/Canadian (Foreign) Institution” option and type in the name of your school. Follow the instructions below for sending transcripts from international institutions.

Note: VMCAS does not determine which Canadian schools issue English language transcripts. Please consult your school’s Registrar’s office to determine if a transcript can be issued in English.

International Transcripts
  • VMCAS will not accept non-U.S. transcripts, with the exception of Canadian transcripts in English.
  • VMCAS will NOT hold your file in processing for missing foreign transcript evaluations.
  • Enter all of your Canadian/foreign institutions attended
  • VMCAS will NOT verify your foreign courses.

Review the program-specific admission requirements to determine if foreign transcript evaluations for foreign coursework must be submitted directly to the college or to VMCAS.

Foreign Transcript Evaluation Services

Your College of Veterinary Medicine may specify which agency you must use. VMCAS does not verify that you have used the correct agency for a particular college. Arrange for the course-by-course report to be sent from the agency to VMCAS and/or your designated programs, if required. VMCAS only accepts foreign transcript evaluations from the five agencies listed below:

World Education Services, Inc
P.O. Box 5087
New York, NY 10274-5087
(212) 966-6311
info@wes.org
http://www.wes.org

Josef Silny & Associates, Inc
International Educational Consultants
7101 SW 102 Avenue
Miami, FL 33173
(305) 273-1616
http://www.jsilny.com/

Educational Credential Evaluators,  INC
P.O. Box 514070
Milwaukee, WI 53203-3470
(414) 289-3400
eval@ece.org
http://www.ece.org

American Association of Collegiate Registrars and Admissions Officers (AACRAO)
Foreign Education Credential Services
One Dupont Circle, NW, Suite 520
Washington, D.C. 20036
(202) 296-3359
oies@aacrao.org
http://www.aacrao.org/international/foreignEdCred.cfm

 International Education Research Foundation (IERF)
Post Office Box 3665
Culver City, CA 90231
(310) 258-9451
info@ierf.org
http://www.ierf.org


Warning

REMINDER:
THE VMCAS DEADLINE IS:

TUESDAY, SEPTEMBER 15th, 2015 at 11:59 PM Eastern Time

VMCAS STRONGLY recommends you e-submit your application and have all transcripts and references received by August 15th, 2015 in order to allow time for the verification process.

 

Every year, VMCAS comes across applicants that wait until the last minute to submit their application. Statistics show that most applicants last year applied within the final two weeks of the cycle. NOTE: You should allow 10-15 minutes after hitting the e-submit button to complete the payment portion of the application.

VMCAS and the Veterinary schools recommend that you submit your application to VMCAS EARLY!! Applying before the last two weeks leading up to the deadline will help you avoid any unforeseen circumstances that may cause delays when completing the Web application. This may include: web congestion, internet service provider problems, or credit card challenges. Waiting until the final weeks of the cycle increases the risk of these issues and may prevent you from successfully submitting your application on time. This could cause you to have to wait another year to apply to veterinary school.

VMCAS rarely approves deadline extensions and the appeal process through the Admissions Committee can be quite lengthy. Please note that you can submit your completed application, including your three registered evaluators, to VMCAS prior to your evaluators submitting their eLORs. VMCAS and the Veterinary schools strongly recommend that you take this warning seriously. All time is Eastern Daylight Time and is determined by the clock on the application server. Server time is set by the official atomic clock at www.time.gov. It is your responsibility to meet the application deadline.



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