Add Programs (Submitting and Paying for Programs)

This page displays your progress for all programs you have added from the Full Program List in your VMCAS application and can be sorted alphabetically or by program deadline date.

SUBMITTING AND PAYING FOR YOUR APPLICATION

The green status bar indicates how complete your application to a specific program is.  Once complete, the blue “Pay and Submit this Program” button will appear.  You must use this button to submit your application to a particular program prior to their deadline.  You can add any or all programs you are ready to submit and pay for, then click the blue “Pay for my Programs” button at the top of the page. VMCAS CANNOT delete program selections after your application has been submitted with that designation. You can add programs, although all application fees must be successfully processed by the VMCAS deadline of 11:59 PM EST September 15th, 2016 in order to apply.

APPLICATION FEES

The fee for a VMCAS application is $200 for the first program. Any additional programs you choose to apply to will cost $100 per program, even if you submit those programs later in the application cycle. Your VMCAS Application fee is paid to VMCAS directly through the application. The VMCAS application fee pays for the VMCAS System Hosting, Student and Advisor Hotline, and application processing. This fee does NOT include any additional fees due to your designated school(s). All supplemental and/or other fees are paid directly to your designated schools.

AAVMC APPLICATION FEE REIMBURSEMENT PROGRAM

A limited number of VMCAS fee reimbursements are available through this program. Reimbursements are granted to financially disadvantaged applicants on a first-come, first-serve basis, and the program will close once the allotted funds are exhausted.

AAVMC will decide if you qualify for a reimbursement based on your income, or your parent’s income (if you are claimed as a dependent) as reported on the 2015 Federal Income Tax Return.

 To be considered for a VMCAS reimbursement, you must:

  • Be a U.S. Citizen, U.S. Permanent Resident, or have refugee/asylum status.
  • You must have submitted your VMCAS application prior to submitting a request.
  • You must upload your (or your parent’s if you are a claimed as a dependent) 2015 Federal Income Tax Return.
  • You must submit the VMCAS 2016 Reimbursement Request Form to AAVMC AFTER you submit your VMCAS application and payment.
  • Download the VMCAS 2016 Reimbursement Request Form HERE.
SUBMITTING A FEE PAYMENT

You will be taken through the payment process when you submit your application using the blue Pay and Submit this Program” button. DO NOT SEND ANY PAYMENTS TO VMCAS PRIOR TO SUBMITTING YOUR APPLICATION. VMCAS accepts credit cards from VISA and Mastercard. Payment information must be entered into the portal by the applicant. Credit card payments can NOT be made over the phone.

NEW: All VMCAS payments must now be made via credit card ONLY. Money orders and cashier’s checks are no longer acceptable forms of payment.

VMCAS Accepts the Following Payment Methods:
  • VISA Credit Cards
  • VISA Debit Cards
  • Mastercard Credit Cards
  • Mastercard Debit Cards
VMCAS does NOT Accept the Following Payment Methods
  • American Express (AMEX)
  • Discover
  • Credit cards other than VISA or MasterCard
  • VISA or Mastercard Gift Cards
  • Money orders
  • Cashier’s checks
  • Personal checks
  • Cash
  • Credit card payments made over the phone

VMCAS REFUND POLICY

Once payment is posted to your application, your designated programs have full online access to your application information. Because of this, NO REFUNDS will be given. As stated in VMCAS’s policies, which all applicants must agree to upon submitting the application, it is the applicant’s responsibility to complete the application correctly, to monitor the status of the application, to ensure all required documents are received and posted to the application, to respond to all notifications in a timely manner, and to adhere to the requirements posted by their veterinary programs.

CREDIT CARD PAYMENT DISPUTES

Applicants who issue credit card charge backs not authorized by VMCAS will receive a Bad Payment notification and the application will be removed from consideration from all programs. Applicants will be given 10 business days to send in a money order payment for their full application fee + a $25 bank processing charge to reinstate their application. If VMCAS does not receive payment within the allotted time frame, the application will remain blocked and all programs to which you applied will be notified of non-payment. Should the application cycle end with an  application in a bad payment status, the applicant will be barred from creating future VMCAS accounts until all fees owed to VMCAS from previous cycles are paid in full.

ANY APPLICANT USING THE CREDIT CARD OF A PARENT OR GUARDIAN TO PAY APPLICATION FEES IS STRONGLY ADVISED TO COMMUNICATE WITH THE CARD’S OWNER AND ENSURE THEY ARE FULLY AWARE OF ALL CHARGES. ONCE A CARDHOLDER DISPUTES A CHARGE, YOUR APPLICATION WILL ENCOUNTER DELAYS, HOLDS, AND ADDITIONAL FEES EVEN IF THE CARDHOLDER REVERSES THE REQUEST. 

SUPPLEMENTAL APPLICATIONS AND FEES:

Individual colleges may require supplemental applications and/or fees. Send these directly to the college. Visit the college descriptor pages for information regarding supplemental applications and fees.

Please see the supplemental requirements chart (http://www.aavmc.org/supplemental.aspx) to see if your school requires a supplemental application.

COMMON QUESTIONS:

Q: What is the deadline for submission?

A: Your VMCAS application, evaluations (delivered electronically), and fees must be submitted to VMCAS by September 15, 2016 11:59pm EST.

Q: What does the VMCAS fee cover?

A: The VMCAS fee covers the processing of your VMCAS application only. Please note that some programs charge additional or supplemental fees. To determine what these may be, please contact the programs to which you are applying.

Q: Can VMCAS process my application with a partial payment?

A: NO. Your application cannot be processed unless your initial application fee is paid in full. Applicants who submit multiple times to different schools but fail to pay the initial application fee are not considered complete and cannot be processed by VMCAS.

Q: If I want to apply to some schools now and add more schools later in the cycle, will I start over at the base fee?

A: NO. If you wish to add more schools at a later date, they will continue to be $100 per school.

Q: Can I make changes to my application once it has been submitted?

A: The only sections you may change after submitting are: your contact information, your password and security information, references which have a status of “new” or “in-progress” and you may add additional schools to apply to. You may also add NEW experiences, achievements, and test scores, but you CANNOT edit those already entered. All other sections will be read-only. Make sure you check over your application information closely before submitting to avoid any errors as these cannot be corrected later.

Q: Can I pay before I submit my application?

A: No. You must pay during the submission process with a credit card. DO NOT send payment by mail to VMCAS.

 



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